# Seats, members, and roles > How an admin adds a member to a CADABRA organization, what the owner can do that an admin cannot, how Enterprise seats are priced and prorated, and what the activity log records. URL: https://cadabrai.com/docs/team/seats-and-members/ Updated: 2026-08-28 --- - Getting started [Overview](https://cadabrai.com/docs/getting-started/) - [Install](https://cadabrai.com/docs/getting-started/install/) - [Your First Prompt](https://cadabrai.com/docs/getting-started/first-prompt/) - [How It Works](https://cadabrai.com/docs/getting-started/how-it-works/) ### Modes - [Overview](https://cadabrai.com/docs/modes/) - [All Modes](https://cadabrai.com/docs/modes/all-modes/) - [Ask Mode](https://cadabrai.com/docs/modes/ask-mode/) - [Plan Mode](https://cadabrai.com/docs/modes/plan-mode/) - [Agent Mode](https://cadabrai.com/docs/modes/agent-mode/) - [Drawings Mode](https://cadabrai.com/docs/modes/drawings-mode/) - [Debug Mode](https://cadabrai.com/docs/modes/debug-mode/) - [Imagine Mode](https://cadabrai.com/docs/modes/imagine-mode/) ### Prompts - [Overview](https://cadabrai.com/docs/prompts/) - [Writing Prompts](https://cadabrai.com/docs/prompts/writing-prompts/) - [Prompt Library](https://cadabrai.com/docs/prompts/prompt-library/) - [Attachments](https://cadabrai.com/docs/prompts/attachments/) - [Drawing to CAD](https://cadabrai.com/docs/prompts/drawing-to-cad/) ### Standards - [Overview](https://cadabrai.com/docs/standards/) - [Drawing Standards](https://cadabrai.com/docs/standards/drawing-standards/) - [Modeling Rules](https://cadabrai.com/docs/standards/modeling-rules/) - [Components and Fasteners](https://cadabrai.com/docs/standards/libraries-and-plm/) ### Account and plans - [Overview](https://cadabrai.com/docs/account/) - [Your Account](https://cadabrai.com/docs/account/your-account/) - [Workstations](https://cadabrai.com/docs/account/workstations/) - [Plans and Limits](https://cadabrai.com/docs/account/plans-and-limits/) - [Preferences](https://cadabrai.com/docs/account/preferences/) - [Billing](https://cadabrai.com/docs/account/billing/) ### Team - [Overview](https://cadabrai.com/docs/team/) - [Seats and Members](https://cadabrai.com/docs/team/seats-and-members/) - [Single Sign-On](https://cadabrai.com/docs/team/sso/) - [Directory Sync](https://cadabrai.com/docs/team/directory-sync/) ### Security and data - [Overview](https://cadabrai.com/docs/security/) - [Data Handling](https://cadabrai.com/docs/security/data-handling/) ### Troubleshooting - [Overview](https://cadabrai.com/docs/troubleshooting/) - [CADABRA Issues](https://cadabrai.com/docs/troubleshooting/cadabra-issues/) - [SOLIDWORKS Errors](https://cadabrai.com/docs/troubleshooting/solidworks-errors/) - [Error Messages](https://cadabrai.com/docs/troubleshooting/error-messages/) # Seats and members Everything on the dashboard Team page, and who is allowed to press it. ## Where it is **Team** appears in the dashboard sidebar under the heading **Organization**, at `/dashboard/team`. It is hidden unless your account belongs to an organization. An organization is created by CADABRA when the Enterprise agreement is set up, with one named owner who must already have a CADABRA account. There is no self-serve way to create one. Enterprise requires a company email. The page holds up to six cards. Every member sees the organization name and the **Seats used** and **Members** counts. Admins additionally see the **Members** table, **Activity**, and organization usage. **Directory sync**, **Seats** and **Single sign-on** render for the owner only. The **Members** table has four columns: Member, Role, **Add-in** (the CADABRA version that account last reported, or "Not installed"), and **Usage (30d)**, which is a rolling 30 days rather than the billing period. ## What each role can do Three roles. The owner is always an admin as well, and there is exactly one owner. | Action | Member | Admin | Owner | | --- | --- | --- | --- | | See the member list and organization usage | No | Yes | Yes | | Add a member | No | Yes | Yes | | Remove an ordinary member | No | Yes | Yes | | Remove an admin | No | No | Yes | | Grant or revoke admin | No | No | Yes | | Release another member’s workstation | No | Yes | Yes | | Read the activity log | No | Yes | Yes | | Change the seat count | No | No | Yes | | Configure single sign-on | No | No | Yes | | Generate or revoke a directory sync token | No | No | Yes | | Transfer ownership | No | No | Yes | There is no invitation email and no pending state. The person must already have a CADABRA account, created at [the sign-up page](https://cadabrai.com/dashboard/signup), before you can add them, and adding them does not notify them. ## Adding a member 1. They sign up first They create a CADABRA account with the address you are going to add. Any plan, including Free, is fine. 2. Type the address On the Members card, the field marked `member@company.com` sits next to **Add member**. Both are shown to admins only. 3. Press Add member The row appears immediately with the role Member. The confirmation reads "Added name@company.com. They were not emailed, so let them know they now have access." 4. Tell them Their account moves onto the organization plan the moment they are added, so their next sign-in in the panel carries Enterprise entitlement, including Drawings Mode. Nothing needs reinstalling. ## When adding is refused - **"No CADABRA account with that email yet. Ask them to sign up first, then invite again."** The address has never signed up. The lookup is on the exact address, so a personal address they signed up with will not match the work address you typed. - **"That user already belongs to another organization."** An account is in one organization at a time. It has to leave the other one first. - **"Your organization has used all of its seats."** Every seat is occupied. Buy seats, or remove someone. Adding someone straight in as an admin is possible through the API only, and only for the owner. The dashboard always adds an ordinary member, and the owner promotes them afterwards. ## Changing a role Role controls appear on a member row for the owner only, and never on the owner’s own row. - **Make admin** confirms with "Admins can invite people, remove ordinary members, and manage the organization. Only you, as the owner, can take it back." - **Revoke admin** confirms with "They stay in the organization as an ordinary member and keep their plan." - **Make owner** confirms with "They take over control of who is an admin. You stay an admin, but from then on only they can undo this." Three rules the server enforces whatever the interface offers: the owner is always an admin and cannot be demoted ("The organization owner is always an admin. Transfer ownership first."), the last remaining admin cannot be demoted ("Cannot demote the only organization admin."), and the owner cannot be removed ("The organization owner cannot be removed. Transfer ownership first."). ## Removing a member **Remove** confirms with "They lose access to the organization and their account drops to the Free plan, whatever plan they had before joining." That is literal. The account is not deleted, but its plan is set to `free`, so Drawings Mode, the higher [model levels](https://cadabrai.com/docs/modes/all-modes/) and the organization allowance stop at once. A personal subscription they had before joining is not restored; they resubscribe from [Billing](https://cadabrai.com/docs/account/billing/). The seat is freed immediately. The last admin cannot be removed ("Cannot remove the only organization admin."). ## Releasing a workstation **Release device** on a member row releases every active workstation on that account, not just one. It confirms with "CADABRA stops working on the machine they last used, and they can activate it on a new one. Use this when a computer is replaced or gone." Members do this for themselves from [Workstations](https://cadabrai.com/docs/account/workstations/). An admin needs the button when the machine is gone and the person cannot reach it. ## Buying seats The **Seats** card is Enterprise and owner only. An admin who is not the owner sees the count and the line "Only the owner can add seats." 1. Press **Add seats**. The form has one field, **Total seats**, which is the new total rather than the number you are adding, under the note "Seats come down at renewal, not mid-term." 2. Press **Get a price**. The quote is computed against your contract term and its negotiated seat rate. 3. Press **Confirm**. It finishes with "Seats updated to N. The prorated amount appears on your next invoice." The line shown before you confirm is exactly this: The confirmation an owner sees before a seat change ``` N more seats: $X for the rest of the term, added to your next invoice, then $Y a year from . ``` How $X is derived ``` prorated = added seats x the seat rate on your contract, per year x seconds left in the term / seconds in the whole term ``` Seats never come down mid-term. A lower total is refused with "Seats come down at renewal, not mid-term. Talk to us if the contract needs to change sooner." A total below your current headcount is refused separately and names the headcount: remove those people first. If your contract has no recorded start and end date, the price cannot be computed and the change is refused with "This contract has no recorded term yet, so a mid-term price cannot be calculated. Contact us and we will set it." [Tell us](https://cadabrai.com/contact/) and we will set it. ## Activity The **Activity** card is visible to admins, and only once something has been recorded. It lists the 25 most recent changes, newest first, in two columns, Change and When. Times are relative up to a week ("Just now", "14m ago", "5h ago", "3d ago") and a date beyond that. It records organization changes, not prompts or CAD work: - added, removed, made an admin, revoked admin, made the owner - changed seats, with the old count, the new count and the prorated amount - released the device, naming it - created, switched or turned off a drawing standard, and deleted a file - changed the SCIM token, issued or revoked - configured single sign-on with the issuer, verified a domain, turned single sign-on off The actor is a person’s name or email, the literal `SCIM` when a directory sync did it, or `SSO (org:)` when a first sign-in provisioned the account. ## Next Stop maintaining the list by hand. [Single sign-on](https://cadabrai.com/docs/team/sso/) creates the account on first sign-in, and [directory sync](https://cadabrai.com/docs/team/directory-sync/) adds and removes members from your identity provider. On this page - [Where it is](#where) - [What each role can do](#roles) - [Adding a member](#adding) - [When adding is refused](#refusals) - [Changing a role](#roles-change) - [Removing a member](#removing) - [Releasing a workstation](#devices) - [Buying seats](#seats) - [Activity](#activity) - [Next](#next)